There are two main options available for Organizers who wish to share
the expenses pf the Meetup Group with their members. They are
Membership Dues and Event Fees. Let's look at each one in turn.
Membership Dues
With membership dues, the cost of the group is shared by all group members. This tends to make members truly value their group. It also helps to weed out individuals who aren't really interested in participating. That said, keep in mind that members who do pay dues will feel more ownership of the group. They will definitely expect more say in how the group is run and group decisions.
Another aspect of membership dues to consider is how they might affect future growth. Organizer Bob Watkins notes:
A membership fee, paid up front for the right to participate in the group, is quite a barrier to new people joining the meetup. It usually works best IF the group is very established and has a lot to offer.
If you think membership dues are the right choice for your group, you might want to consider a stated policy of people paying at their 2nd event, or their 3rd. That allows them to get a feel for the group before they commit financially.
Event Fees
Bob has this to say about event fees:
An event fee, paid per event, is less of a burden because you can decide whether to come to the event or not. And not all events have to have a fee, or have the same fee. They're often used when the meeting venue requires a payment to use, or you want to cover the cost of munchies, or to pay a guest speaker.
Charging an event fee depends on a number of factors. Does the event involve an activity to be paid for by the group as a whole (i.e. dinner, film, bowling, etc)? If so, then it makes sense that group members pay an event fee. If group members usually pay their own way at events, then creating an event fee on the Meetup site might not be necessary.
Charging an event fee is a good way to collect funds for the required monthly group fee, though. You can set your ,embership dues to zero, but then set a fair fee for your events. Thus, those who attend can contribute and that money can be used to settle the membership dues for that month. If you choose to do this, just be sure you explain this arrangement clearly on your group's "About" page.
Another option to consider is to charge an event fee that covers both the group fee expenses and something that will be shared by the entire group -- an appetizer tray, a fixed-price dinner, door prizes for events –- whatever you think will create a better experience for your group. This way, members get something tangible when they pay their event fees, which can add to the perceived value of the group.
For more ideas on how other Organizers are using fees with their Meetups, you might want to see Membership Fees?? When and how to charge? in the Organizer's Forum.
